Job applicants

In accordance with the General Data Protection Regulations 2018, this Privacy Notice will describe in detail how your information will be processed by Quarriers HR Department and used by the organisation for the purpose of recruitment/ on boarding.

During your recruitment/ potential on boarding period, Quarriers will process personal data relating to you as an individual in order to comply with our obligations under both the Scottish Government’s Safer Recruitment Guidelines and Right to Work in the UK.

The collection of this information is necessary to ensure that the following occurs:

  • That you are logged as a candidate against your preferred applied post and that the Project Manager who is assigned to this vacancy has the opportunity to review your application for consideration of that post
  • That communication occurs freely between Quarriers and yourself at the recruitment and on-boarding stage. Such communication will be in regards to inviting you to interview, confirming whether you are the preferred candidate and obtaining further on-boarding details as applicable. Please also note that if you are the unsuccessful candidate, your details will also be used to notify you of this.
  • That should you be successful at interview, that an employee record can be created for the purpose of your employment and to ensure that a payment of salary is made.
  • That we can evidence our legal compliance with Right to Work in the UK and the Scottish Government’s Safer Recruitment Guidelines.

Please note, we will use your application data solely for the purpose of recruitment/on-boarding tasks and where applicable, to create an employment record for you. We may also use this information obtained from you for monitoring your use of our recruitment site solely for internal purposes including site performance and evaluation use.

What type of information do we process?

The personal data which is collected and processed includes personal identifiable information such as your name, contact details including: home address, telephone number and email address, date of birth, next of kin details, National Insurance Number, SSSC/NMC Registration, Disclosure Scotland information, disciplinary/capability information, occupational health information, qualifications, job title, salary, bank details and psychometric testing data.

We also collect and process a number of Personal Identifiable Information which is submitted as part of the recruitment process to comply with the Scottish Governments Safer Recruitment Guidelines including: driving license information, work permit information, passport details, utility bills, work history, references; and special category information based on personal characteristics such as gender, race, ethnicity, politics, religion, trade union membership, health, sexual orientation/sex life and criminal convictions.

Please note that Quarriers is fully aware that your personal data is confidential and as such, we strive to maintain the confidentiality of and protect your information in accordance with our normal procedures and all applicable laws.

Automated Decision Making

As part of our recruitment process, some of the questions you may be asked before completing your application form with us are automated in order to ensure that candidates who apply for our roles are fit to practice in Health and Social Care.

If you feel that the answers you have given have incorrectly barred you from progressing your application with us, please contact our Recruitment Manager on 01505 616 039 who will be able to assist you with any queries you may have.

What sources do we share information with and why?

Due to the nature of the business we operate, which is obligated to comply with requirements under the Regulation of Care (Scotland) Act 2001, Quarriers have a legal basis to gather personal information about you.

Quarriers are also legally required to share personal information and recruitment information we hold about you with a number of third parties for the purposes of legal compliance. These third parties include:

  • Scottish Social Services Council (SSSC)
  • Nursing and Midwifery Council (NMC)
  • Health Improvement Scotland (HIS)
  • Care Inspectorate
  • Disclosure Scotland
  • Police Scotland upon request
  • Jobcentre Plus/ Government Benefit Agencies
  • HMRC
  • Under the auspices of TUPE transfer process where applicable

In order to comply with future contractual obligations, we may be required to share information with:

  • Quarriers Occupational Health Providers
  • Jobtrain
  • OPEN HR (Quarriers Employee Database)

What is Quarriers’ retention period for keeping your personal information?

If you are successful in post, Quarriers are required to hold your personal information for the full duration of your employment with us and our Retention Policy stipulates up to six years after your employment ceases in order to comply with HMRC guidance.

If you are unsuccessful in your application, Quarriers will hold your personal information for a period of six months.

What are your rights as an individual in regards to how your data is used?

You can ask us to delete, remove, or stop using your personal information if there is no need for us to keep it which is known as the right to erasure, or the right to be forgotten.

You can object to us keeping or using your personal information. This is known as the right to object.

However, where the lawful basis for data processing is legal or contractual, Quarriers does not require your consent to process your personal data.

In those circumstances where Quarriers does not have a legal or contractual basis to hold your personal information but have sought your consent for this information to be processed, then you have the right to request its erasure, to its portability, or to restrict or withdraw consent from its processing.

If you believe the personal data we hold about you is incorrect, please make contact with us in the first instance and we will take the appropriate steps to rectify this.

What are the consequences of you failing to provide information required by law?

Please note that failure to provide information that Quarriers requires to process by law may result in the retraction of your offer of employment with us. For more information on this, please contact your HR Department in the first instance on 01505 616 039.

Access to your information

You may request a copy of any personal information that Quarriers has about you. Please write to our Data Protection Officer:

Head of Safeguarding and Aftercare
Quarriers
Quarriers Village
Bridge of Weir
PA11 3SX

Or email mydata@quarriers.org.uk

Quarriers does not make a charge for supplying this information and will reply within 30 days of receipt of your request. It will help us to locate your records more easily if you can tell us something about the nature of your contact with Quarriers.